Time and Effort Reporting
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Federal and State regulations require time-and-effort reporting documentation for all personnel who receive payment from federal funds, which includes Title I, Title II and Title III.
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It is important in ensuring that federal funds are used to pay only their proportionate share of personnel costs.
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Specifically, the law requires that a detailed programmatic and fiscal record must be maintained to document that Title I funds are spent on activities and services for only Title I participating students.
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Time and Effort Reporting is one of the most frequent non-compliant findings by auditors, thus the FSEP Office has developed this section to assist schools in understanding and completing the required documentation.
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Failure to complete and/or provide this documentation results in penalties that must be paid for by using a school or office’s General Funds.
- For additional information, please see BUL-2643.15 Documentation for Employees Paid from Federal and State Categorical Programs.
The section below is for schools using categorical funds. If you require the Bulletin and all attachments for other funds, please go to the eLibrary by clicking here.
Time and Effort Digital Notebook
The Time and Effort Digital Notebook is intended to provide guidance on completing Time and Effort documentation for Title I related programs and funding sources.
While the requirements and guidance follow Bulletin 2643.15 as it relates to all categorical programs, this notebook has been tailored for Title I Programs at school sites. The notebook is intended to build school understanding of required time and effort documentation for categorically funded positions and activities.
If you have questions about the Time and Effort Digital Notebook, please contact our office at 213-241-6990. If you have questions about the requirements for other programs, please feel free to reach out to Accounting and Controls at 213-241-7041 or [email protected]
Time and Effort Documentation Training
Time reporters are encouraged to take the MyPLN training, currently only available to time reporters.